The Leadership Japan Series By Dale Carnegie Training Japan

Recruiting and developing the perfect team is an illusion, a Fool’s Gold hot pursuit for leaders.  Even if you do manage to recruit great people, an increasingly difficult task in Japan where the population is in decline and the improvement of English skills is getting nowhere, they leave.  They start a family, get poached for more dough, get sick, need to take care of aging parents or a myriad of other reasonable reasons and you have to start again.  The reality is we are always going to be dealing with people in different stages of their career and ability build.  It is useful to know which solutions are appropriate for particular situations. Japan loves the middle of the fence and sitting there is the most comfortable position.  In fact, in a mistake, defect free work culture like Japan that makes a lot of sense.  Building slack into your world means you never get strained to a point where you might make mistakes.  On the other hand, there is a lot of underperformance associated with being in the Comfort Z

Leaders are often poor listeners in the modern age.  To listen to our team members requires the allocation of precious time. Advances in technology, especially hand held devices, was trumpeted as unfurling access to more time for contemplative pursuits and work-life balance.  Is there anyone out there who feels they are now more ebullient, because of all the extra time the technology has thrown our way?  Probably not.  In fact, as the pace of life has sped up, we are more time poor than ever.  The mobile phone has become addictive and we are reaching for it almost every second of the day.  We carry it around, we keep it close and we are plugged in 24/7.  Leaders are probably the most time poor in society and so interactions with our team members becomes more and more transactional.  We want something from them in exchange for salary.  We want that report, that update, that meeting and then we rush to the next thing on our To Do list.  If we clocked how much time we spend we each day coaching our people, the r

We have met them.  Thrusters, mad with power and hungry to control others.  Organisation insider politicians who spend all of their time sucking up to the powerful, while lobbying for themselves to be granted more and more status and authority.  The absolute nobody, who controls approval processes and who milks it for all it is worth.  The psychologically damaged and emotionally stunted intent on making our life hell, now that they have been promoted.  The mixture of leaders and power can be a powerful tonic and it can also be a toxic cocktail.  Let’s take a look at five power constructs for leaders.  Have you worked for any of these bosses? Which amongst these are you? Authority power is the absolute refuge of scoundrels. They have nothing going for them individually, but they have three stripes on their sleeve and we have none, so they can control our lives.  They flaunt their position power and try to suppress everyone under them. They often hate their job and take it out on everyone they can bully.  Ther

To SER With Love In the movie “To Sir, With Love”, Sidney Poitier was brilliant in the role of a black teacher in a tough London East End high school.  He was trying to make a difference for these young outcasts to better prepare them for the life they would face after graduating from school.  A very uplifting story about what is possible when we encourage others to be their best.  So what has this got to do with business, you may be asking?  As leaders, we have four jobs.  Run the machinery of the operation so everything works well, provide the vision on where we are going, explain the WHY and build our people.  This “build our people” part is a communications exercise which most leaders fail to do well enough, myself included. Many of us grew up in business in a era when your boss just expected you to get on with your job.  No encouragement was needed, because you were required to do a full day’s work for a full day’s pay.  Praise didn't exist and you found your own sources of encouragement.  Things are dif

We know the name Achilles because of Brad Pitt and Hollywood or we may have read the Iliad.  He was a famous mythical Greek hero whose body was invulnerable, except for the back of his heel.  His mother plunged him into the river Styx to protect his body, but her fingertips covered the heel, leaving it vulnerable.  Research by Dr. Jack Zenger identified four common elements which comprise Achilles’ heels for leaders. Blind spots are a problem for all of us.  We can’t see our foibles, issues and problems, but they are blindingly obvious to everyone else working for us.  Remember, subordinates are all expert “boss watchers”.  They examine us in the greatest detail every day, in every interaction. Let’s examine what Zenger found and see what we can learn as leaders. Lacking Integrity Not too many leaders would be saying they lacked integrity about themselves but that may not be how they are seen by their subordinates.  The organization may be zigging but we decide to zag.  We don’t agree with the policy, so we

In today’s business world, leaders need to be “authentic” leaders. We have all come across this somewhere, endorsed by self-proclaimed gurus and prophets.  I often ponder what does that actually mean?  I am sure all of those Japanese leaders screaming abuse at their staff, when they make mistakes, are being authentic.  They are authentically terrible, dictatorial, abusive leaders.  Actually this worked like a charm for a very long time in postwar Japan.  You joined a company for life and there was only one route for those who changed jobs and that was down into a netherworld of strife, insecurity and lower salary.  In the goode olde days you had to dodge the flying ashtrays thrown at you by your authentically enraged boss, endure their publicly delivered abuse and keep going. Yamaichi Securities going down in 1997, made changing jobs mid-career respectable for the first time for those who became unemployed through no fault of their own.  Can a boss be passive at the other end of the scale? No.  Bosses have to

Engaging your team as a leader is a relatively new idea.  When I first started work in the early 70s, none of my bosses spent a nanosecond thinking about they could engage their staff as a leader.  What they were thinking about was catching mistakes, incompetence, error and willful negligence, before these problems went nuclear.  That meant micro managing everyone.  “Management by walking around” meant checking up on people.  The construct was that the team were problematic and the boss needed to have forensic skills to stop problems escalating.  That was the age of the hero boss, who was the best at everything, knew more than everyone else and could do it all.  That won’t fly today because technology has made business so much more complex.  Back in 1971 Nobel Laureate Herbert Simon noted, “ a wealth of information would create a poverty of attention”.  This is where we bosses are today, with hand held devices which keep us permanently connected through the flood release valves of the internet.  We are time p

Smirks emerge quite quickly when you mention “role model” and “leaders” in the same breath.  Most peoples’ experiences with leaders as role models have been that they encompass the “what not do as a leader” variety.  Hanmen Kyoshi (反面教師) or teacher by negative example, as we have noted in Japanese.  What are some of the things we should be focused on in our quest to become a real role model for our teams? We can break the role model aspect into four major areas: Self-Aware; Accountability; Others-Focused and Strategic.  Within these four categories, there are eleven sub-categories on which we are going to focus today.  Do a mental audit on yourself and see how many boxes you can check, acknowledging that you are doing a good job. 1.    Self-Aware covers a number of sub-categories: “Self-Directed”. Leaders have to give others direction, so they must be independent types who don’t have to rely on others to know what to do.  They have to be “Self-Regulated” which is a fancy pants way of saying they need strong p

We are recognised for our capabilities and potential and promoted into our first leadership role.  We have been given charge over our colleagues and now have additional responsibilities.  In many cases we don’t move into a pure “off the tools” leadership role. We are more likely to be a player/leader hybrid, because we have our own clients and also produce revenue outcomes.  One of the biggest difficulties is knowing how to balance the roles of “doer” and “urger”.  Jealousy, bruised egos, sabotage, mild insurrection can be found amongst our former colleagues as we are now their new boss.  There will be some who feel the organisation has made a massive error and they should have been the one promoted. Their enthusiasm for striving for the greater good has become diminished and results begin to suffer.  The more Machiavellian may be thinking how they can unseat the new boss, by lowering outcomes enough, so that it damages the new boss’s credibility, without getting themselves fired.  They are happy to spend lon

We have seen Hollywood pumping out comic heroes as movie franchises to get the money flowing into the studios.  The premise is always the same.  The super hero comes to the rescue and saves everyone.  What about for leaders when coaching their team members?  Fortunately, we have four super heroes we can rely on to help us do a better job as the leader. They are Encourage, Focus, Elevate and Empower. Encouraging our team sounds pretty unheralded and straightforward. But do we actually do it?  Leaders are busy people and have tons of pressure on their shoulders.  Life is a whirlwind of meetings and pushing the plan’s execution.  Expecting people to do what they are being paid to do, can easily supplant the encouragement vibe from the leader.  Telling people you recognise their strengths, means taking the time to audit and then communicate those strengths.  Being supportive means taking the time to be across what is happening at the individual level.  Do we do that?  Giving positive reinforcement means having th

The chain of command is a well established military leadership given.  I have three stripes, you have none, so do what I say or else.  In the post war period, this leadership idea was transposed across to Civvy street by returning soldiers.  This worked like a charm and only started to peter out with the pushback against the Vietnam War, when all authority began to be challenged.  Modern leaders are currently enamoured with concepts like the “servant leader”.  The leader serves the team as an enabler for staff success.  Dominant authority is out and a vague negotiated power equilibrium has replaced it.  Delegation, responsibility, accountability, mistake handling and punishment are all swirling around in this fog of the new order. Japan makes the whole construct even more interesting by having built up a legal perspective on staff issues that favours the worker against the company.  Judges, also do not see company staff non-performance of duties as necessarily career ending.  Add into the mix the fact that in

Japan has a wonderful year end tradition where the entire house is given a massive clean up. Dust is dispatched, junk is devolved and everything is made shipshape.  We need to do the same with our business and I don’t mean cleaning up your desk.  We have two types of people working for us.  There are those who receive a salary of some dimension, be they full time or part-time and then there are those who get paid for their services.  Some of these services are delivered regularly throughout the year.  Others are intermittent, on a needs basis.  Regardless, we need to take a good look at these every year to make sure they are still fit for purpose. As a training company, we have some regular suppliers.  Our landlord charges us rent for the space we use and that lease pops up every two years.  Regardless of the economy, the office space vacancy rate, the consumer price index or any other intergalactic factors, the numbers always go up at renewal time.  It is no good finding ourselves at renewal time and thinkin

I met the owner of a successful business recently.  He had bought the company twenty years ago and then pivoted it to a new and more successful direction.  So successful, that he employs over 230 staff and was recently listed on the local stock exchange.  It was a business meeting to discuss collaboration and I was expecting an entrepreneurial leader, charismatic and personally powerful.  Why was that my expectation?  Being raised in Australia, that is what successful entrepreneurs in the West are like, so I expected a Japanese equivalent.  He was totally different to what I expected. He had no personal power at all from what I could see.  One reason may be that we were speaking in Japanese. It is a subtle, circular language that masks and obfuscates like few others.  He had two senior staff members with him, his direct reports and they too were rather underwhelming.  It got me thinking about what does it take in Japan to become a successful leader?  Here were three of them in front of me and I wouldn’t have

The ad on social media said, “we are looking for sales A players”.  I know the guy who put out the ad and he had recently moved to a new company, a new entrant into Japan and they were aggressively going after market share here.  I was thinking I would love to be able to recruit A players for sales as well, but I can’t.  The simple reason is that A players in Japan are seriously expensive.  If you are a big company, with deep pockets in a highly profitable sector, then this is a no brainer.  Why would you bother with B or C players, if you can afford A players?  What do you do though, when you are running a small to medium sized company in a tough market, with thin margins and lots of competitors? Being a leader, able to recruit the best talent, isn’t the same requirement as being at the sharp end of the stick, where you have to create something out of nothing on a daily basis.  We have to take D players and turn them into C players and take C players and turn them into B players. Maybe we can even create the

Years ago I inverted the pyramid and promoted the best salespeople to become the branch leaders.  The existing branch leaders were shuffled around to new branches and they provided the grey hair and the credibility needed by the older rich clientele, but didn’t have responsibility for driving revenues anymore.  They were moved because if they had stayed in the same branch, they would have undermined the authority of these “upstarts” recently promoted.  The revenue generation responsibility was shifted from guys in their 50s to a 60/40 mix of younger guys and gals, taking the average age down to 35 years of age.  It was a revolution in Japanese retail banking. Not all made the transition from selling to leading but most did.  This was the American Dream brought to Japan.  In this brave new world, a young woman could become a branch head at the age of 35.  That was previously unimaginable.  The impact on recruiting talented, bright kids out of the best universities was profound.  We were bringing on board young

Time is the enemy of good leadership.  It takes time to develop a team of individuals.  A common metaphor is the orchestra conductor.  Each instrument player has a specific role and it is the job of the leader to meld them together to work harmoniously and effectively.  The conductor takes a significant amount of time to get this working correctly.  That is their sole purpose.  They make the best of the talent in the team, get them working well together and develop the individual talents of those involved.  In business, we have to do all of these things and worry about the P&L, the Balance Sheet, the competition, quarterly earnings, changes in Government regulations, the media, shareholders, where the market is heading and the latest developments in technology.  We are kept pretty busy. Consequently we are time poor from the moment our eyes open until we drift off to into slumber at night.  There is a tension between the time needed to work with our team members to work effectively together and the time w

I remember reading once about a President reflecting on the cost controls he had instituted inside his organisation.  The industry had emerged from a recession and even though the economy and the company had recovered, he had forgotten to ease the strict controls he had instituted to protect the company.  Covid-19 has forced many of us to institute strict controls in order to survive the business disruption caused by the virus.  When should we release some of those stringent controls? This is a tricky subject at any time, but it becomes more pungent when you are coming out of a long tunnel.  As Winston Churchill once remarked ,“If you are going through hell, keep going”.  Very clever and witty, but when we have come out the other side of Covid-19 hell exactly at what point do we need to ease off the vice like pressure we have been applying to expenses and investment? In any business there is always tension around a couple of staples.  Control and innovation can be in contradiction.  Compliance, regulations, c

Giving people orders is fine and fun, when you are the leader.  Not so great when you are on the receiving end though.  Collaboration and innovation are two seismic shifts in workstyle  that are fundamentally different from the way most leaders were educated.  Command and control were more the order of business back in the day.  Hierarchy was clear, bosses brooked no opposing ideas or opinions and everyone below knew their place.  Things have moved on, but have the bosses moved on with it? Basically, the people you see in your daily purview are arraigned against a similar team in another steel and glass, high rise monstrosity somewhere across town.  The quality of their teamwork and their ideas determines who wins in today’s marketplace.  All the cogs have to intersect smoothly and the quality and speed of the output are the differentiators.  Are your salespeople better than the opposition, is the marketing department punching above its weight, are your mid level leaders really rocking it?  Clarity of purpose

Harvard Business School, Stanford Business School and INSEAD Business School are all awesome institutions.  My previous employer shelled our serious cash to send me there for Executive education courses.  Classes of one hundred people from all around the world engaging in debate, idea and experience exchange.  One of my Indian classmates even wrote and performed a song at the final team dinner at Stanford, which was amazing and amazingly funny, as it captured many of the experiences of the two weeks we all shared together there.  When you get off the plane and head back to work, you realise that the plane wasn’t the only thing flying at 30,000 feet.  The content of the course was just like that.  We were permanently at a very macro level.  The day to day didn’t really get covered and the tactical pieces didn’t really feature much.  This isn’t a criticism because you need that big picture, but the things on your desk waiting for you are a million miles from where you have just been. Fortunately, there are some

Tokusan the scholar visited Ryutan the Zen Master to learn about Zen.  Tokusan was a very smart fellow and very confident in his knowledge and experience.  He was good at impressing others with his capabilities and many people looked to him for guidance and advice.  After about ten minutes of conversation, Ryutan invited Tokusan to enjoy some green tea.  As the Zen master poured the hot tea into the cup, the tea began to flood over the brim, but Ryutan kept pouring the tea.  Tokusan became agitated and said to stop pouring, because the cup was already full.  Ryutan then told Tokusan that he couldn't understand Zen until he emptied his own mental cup, to allow new ideas to enter. This is a famous zen story in Japan and we leaders are Tokusan.  We can be convinced of our ideas and become stubborn and inflexible about departing from them.  We have risen through the ranks based on our abilities, experience and results.  We had to work things out for ourselves and our decisions were correct.  Over time we came to